Step one
Start with the details that shape the appointment.
Choose the appointment type, length, date range, location, provider, operatory, and time preferences. Online requests can collect the patient’s starting details before staff review.
How Baya works
From appointment request to confirmed visit.
Baya organizes the details behind dental scheduling, finds compatible availability, and keeps the front desk in control before anything changes in the appointment book.
THURSDAY, SEP 17Practice schedule
ConnectedDowntownAll providersAll operatories
Dr. Shah · Op 1Maya R.Recall · 60 minEli W.New patient · 90 min
Jordan, RDH · Op 2Noah B.Prophy · 60 minBest-fit opening10:30 AM · 60 min
Collect the appointment details Review compatible openings Confirm with a final check
Illustrative workflow · fictional patient details
A connected front desk
Find the opening. Review the details. Confirm the visit.
Each step keeps the team informed before the appointment book changes.
Step two
Review openings that fit the request.
Baya searches real schedule availability and shows the team compatible options together with connection status and last-sync details.
Step three
Confirm after one final availability check.
The team reviews the proposed appointment. Baya checks the schedule again before creating or rescheduling it in the connected practice management system.
Designed for dependable scheduling
A scheduling process your team can follow and trust.
Staff-reviewed changes
Your team previews and confirms the next step.
Current availability
Baya checks the schedule again before an update.
Visible activity
See who changed an appointment and when.
Common questions
What happens between request and confirmation?
Does Baya confirm appointments without staff review?
No. The team reviews and confirms schedule changes, and Baya performs a final availability check before the PMS is updated.
What happens if availability changes?
Baya rechecks availability before the appointment update. Connection status and failed attempts remain visible to the team.
Can patients begin this process online?
Yes. Patients can submit a guided request through the website widget or a dedicated scheduling page.
See it with your schedule